First Responder
Be the first one who answered.
Every inquiry gets a specific, useful reply within the hour. AI drafts it, and you send it.
30 minutes, no cost. You’ll leave knowing whether First Responder is the right first step.
Sound familiar?
- “Inquiries sit in the inbox until I get to them.”
- “I write every reply from scratch.”
- “We’ve lost jobs to whoever answered first.”
If that’s your week, First Responder was built for it.
What changes
Speed wins inquiries, and most small businesses take a day or more to reply. First Responder drafts a reply that quotes the buyer’s question and includes the right proof, so replying takes a click, not a writing session. Every extra deal it wins is worth a full contract.
Before
- Inquiries wait a day or more.
- Every reply and follow-up is written from scratch.
- Some inquiries get missed.
After
- A specific draft is ready minutes after each inquiry arrives.
- You approve it and send it.
- Response time is tracked, and follow-ups are drafted too.
Why it’s worth doing
Four things decide whether anything is worth your time: how big the result is, how sure you can be that it works, how long it takes, and how much it asks of you. Here’s how First Responder measures up.
The result (bigger is better)
Replying first, every time, with an answer that shows you read the question.
Why it works (more certainty is better)
Drafts are built from your own service descriptions and proof, and nothing sends without your approval.
How fast (less waiting is better)
Running within days.
Your effort (less is better)
One click to send a good draft. A quick edit when it needs one.
Everything you get
First Responder, piece by piece. Built on tools you already use or can buy off the shelf.
The Trigger
Connected to your inbox, website form or CRM, so every new inquiry starts a draft.
The Reply Engine
Drafts that quote the buyer’s question, attach the right proof and suggest a next step.
The Proof Library
Up to 10 case studies, testimonials or examples the drafts can pull from.
Two weeks draft-only
You see every draft first. Once most go out unchanged, we shorten the review.
Follow-up drafts
If they don’t reply, the next message is already written.
Response-time dashboard
How fast you reply, tracked every week.
Ongoing care
Monitoring, tuning as your business changes, fixes when a connected tool changes, and a 30-minute review with me every month. Cancel with 30 days’ notice.
Plus two bonuses
- Bonus 1
First-reply template set
Email templates for your most common kinds of inquiry.
- Bonus 2
Inquiry audit
A review of how your last 20 inquiries were handled, and what that likely cost.
Want to see it on your own work? Bring a real example to the call.
Book a free consultationHow it works
Connect the trigger
Inbox, form or CRM.
Ground it in your services
Your descriptions and proof become the source for every draft.
Run draft-only
Two weeks of you approving everything.
Shorten the review
When drafts go out nearly unchanged, sending gets faster.
The math
$48k
for every extra deal you win by answering first
Illustration, assuming an average customer is worth $48k a year.
Every figure here is an illustration. On the call, I run it with your hours, your rates and your deal sizes.
Run the numbers with meIs it right for you?
It’s for you if
- Inquiries come in by email or a website form.
- You’ve lost work to slower replies, or suspect you have.
- You or a small team handle every inquiry personally.
Skip it if
- You get very few inquiries. The gain comes per inquiry.
- You want fully automatic replies that nobody checks.
Questions about replying to inquiries faster
How fast should I respond to a sales inquiry?
Within the hour if you can, and the same day at the latest. Buyers often contact several providers at once, and the first useful reply has a real advantage.
Can AI draft replies to inquiries in Gmail or Outlook?
Yes. A trigger watches your inbox or website form, and AI drafts a reply based on your own service descriptions for you to approve and send. It works with Gmail, Outlook and most website forms.
How do I make sure AI email replies are accurate?
Limit the AI to a fixed set of your own material, and review every draft until you trust it. First Responder runs in draft-only mode for two weeks before the review step gets shorter.
What should a first reply to a sales inquiry include?
An answer to their actual question, one piece of relevant proof, and a clear next step, like two times for a call. Keep it short enough to read on a phone.
How do I follow up when a prospect doesn’t reply?
Send a short follow-up that adds something useful instead of “just checking in,” and cap how many you send. First Responder drafts these follow-ups too.
Will customers know it’s AI?
They’ll get a reply from you, which you approved. The draft is specific to their question, so it reads like a quick, careful answer.
What if it gets something wrong?
Nothing sends without your approval, and drafts only use what’s in your service descriptions and proof library. If it doesn’t know something, it leaves a gap for you to fill.
What does it cost?
It depends on the tools you use and how much setup is involved. Every solution is a one-time setup plus optional ongoing care, and you get a fixed quote before anything starts. On the free call, I’ll tell you honestly whether it’s worth it for your numbers.
Forward me your last three inquiries. I’ll show you the replies it would have drafted.
30 minutes, no cost, no pressure.