Company Brain
Stop being the person everyone has to ask.
Your documents, past projects and decisions, searchable in plain language, so know-how doesn’t leave when a person does.
30 minutes, no cost. You’ll leave knowing whether Company Brain is the right first step.
Sound familiar?
- “Everything important lives in two people’s heads.”
- “New hires take months to get up to speed.”
- “I get interrupted all day with questions that are written down somewhere.”
If that’s your week, Company Brain was built for it.
What changes
In a growing team, the most experienced person turns into the help desk, and quality depends on who you asked. Company Brain makes the team’s knowledge searchable, with permissions set up properly, starting with the single most-asked folder.
Before
- Critical knowledge lives in one or two people’s heads.
- New hires take months to get up to speed.
- Quality varies by who did the work.
After
- Plain-language answers with links to the sources.
- Permissions set before anything is indexed.
- Fewer interruptions, and new hires up to speed faster.
Why it’s worth doing
Four things decide whether anything is worth your time: how big the result is, how sure you can be that it works, how long it takes, and how much it asks of you. Here’s how Company Brain measures up.
The result (bigger is better)
Your team finds answers without interrupting your most experienced person.
Why it works (more certainty is better)
Every answer links to its source, and we prove it on one folder before going wider.
How fast (less waiting is better)
Pilot live in 2–4 weeks.
Your effort (less is better)
Pick the first folder and review permissions with me.
Everything you get
Company Brain, piece by piece. Built on tools you already use or can buy off the shelf.
Permissions review
Before anything is indexed, salaries, contracts and client data are scoped out.
The Pilot
The single most-asked folder, indexed first.
Answers with sources
Every answer links to the document it came from.
Expansion plan
What to add next, once the pilot proves itself.
Monthly gap and usage report
What people ask, and what it couldn’t find.
Ongoing care
Monitoring, tuning as your business changes, fixes when a connected tool changes, and a 30-minute review with me every month. Cancel with 30 days’ notice.
Plus two bonuses
- Bonus 1
New-hire guide
An onboarding guide built from the brain.
- Bonus 2
Top 20 questions playbook
The most-asked questions and their answers, in one place.
Want to see it on your own work? Bring a real example to the call.
Book a free consultationHow it works
Scope permissions
Before indexing anything.
Index one folder
The one people ask about most.
Prove it, then widen
Real questions first, more folders after.
The math
1 folder
to start, and prove it works
The measures are fewer interruptions for your most-asked person, and how fast new hires get up to speed. Best for teams of about five or more.
Every figure here is an illustration. On the call, I run it with your hours, your rates and your deal sizes.
Run the numbers with meIs it right for you?
It’s for you if
- Your team is about five people or more.
- The same person gets asked everything.
- You have years of documents and past projects.
Skip it if
- You’re a team of one or two.
- Your know-how isn’t written down anywhere yet. Start with a playbook.
Questions about AI knowledge bases
How do I make company knowledge searchable with AI?
Start with your most-asked folder, set permissions, index it, and let people ask questions in plain language. Good tools answer with links to the source documents.
Can AI search Google Drive or SharePoint?
Yes. Several tools can index Google Drive, SharePoint, Notion and Confluence while respecting the permissions you set.
How do I keep sensitive files out of an AI search tool?
Decide what’s excluded before anything is indexed, such as salaries, contracts and client data, and check the permissions during a small pilot.
How can AI help new employees get up to speed?
New hires can ask the knowledge base instead of waiting for a colleague, and they get answers with links to where the information lives.
What’s the difference between an AI knowledge base and a shared drive?
A shared drive stores files, and you have to know where to look. An AI knowledge base answers questions from those files and shows you where each answer came from.
What if it gives a wrong answer?
Every answer links to its source, so people can check. The monthly report shows where it struggled.
What does it cost?
It depends on the tools you use and how much setup is involved. Every solution is a one-time setup plus optional ongoing care, and you get a fixed quote before anything starts. On the free call, I’ll tell you honestly whether it’s worth it for your numbers.
Tell me the question you get asked most. I’ll show you how the brain would answer it.
30 minutes, no cost, no pressure.